OPEN POSITIONS AT LAWRENCE & BUNDY

Scheduler | Full-time, On-site

  • OVERVIEW
  • ESSENTIAL JOB FUNCTIONS
  • REQUIREMENTS
  • APPLICATION
<
>
Lawrence & Bundy is seeking to hire a Scheduler as part of a one-year paid law
firm fellowship position beginning in early June 2023. This position maintains
the firm's Co-Managing Partner's schedule, travel plans, and related records and
acts as a liaison with clients, community organizations, and the public. This
individual will work closely with attorneys and staff to ensure efficient and
seamless day-to-day delivery of exceptional client service. Attention to detail is a
must, as is a can-do problem solving attitude. Sense of humor is a must. Previous
executive level scheduling experience preferred. Applicants intending to attend
law school in Fall 2024 welcome. This is an on-site position.

WORKING CONDITIONS
  • During normal conditions, work is performed in an office environment where noise levels
    are usually moderate;
  • Hours will vary depending on the Partner's schedule.
  • Prepares the daily schedule for the Partner;
  • Prepares detailed itineraries for the Partner, including important numbers, locations and contact names;
  • Briefs the Partner on all scheduling activities, logistics, and requests;
  • Makes reservations for the Partner's air travel, ground transportation, and lodging;
  • Responds to all invitations, either by written correspondence or by personal telephone call;
  • Ensures that the Partner is provided with briefing materials for each event by coordinating with attorneys, community organizations, and event participants;
  • Helps to maintain the Partner's Daily Call and To-do lists;
  • Helps to maintain the Partner's files, including notes, correspondence, and all information relating to client and community commitments;
  • Coordinates scheduling and assists in the preparation of materials for speaking engagements, conferences, Board commitments, and the press;
  • Conducts preliminary online research in preparation for webinars, meetings and events;
  • Assists with general office tasks to maintain a client-ready environment;
  • Answers phones and handles relief receptionist duties, as needed;
  • Assists with logistics, registration, and set-up and break-down of events, as well as materials and technical aspects of webinars;
  • Maintains contact database and filing;
  • Accepts constructive criticism and direction;
  • Meets attendance requirements as established by the office;
  • Works well under pressure and handles stress;
  • Performs other duties as assigned.
EDUCATION/EXPERIENCE
Bachelor's Degree required. Prior law firm experience is strongly preferred, but not required.

KNOWLEDGE & SKILLS REQUIRED
  • Strong computer skills including MS Office Suite, Excel, iManage, and Monday.com;
  • Strong telephone skills;
  • Exceptional client service skills;
  • Ability to be proactive and anticipate needs;
  • Strong proof reading skills;
  • Doesn't take self too seriously.
  • Strong oral and written communication skills;
  • Ability to exercise discretion and independent judgment with respect to prioritization of meetings and tasks;
  • Ability to handle confidential information in a professional and discreet manner;
  • Strong organizational and paperless filing skills;
  • Thoroughness and careful attention to detail;
  • Ability to perform essential job functions above;
  • Ability to work cooperatively and courteously with others; and,
  • Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner.
Interested candidates should submit a one-page cover letter and resume in a single PDF to marianne.trost@lawrencebundy.com with the subject line “FIRST AND LAST NAME - Scheduling Position.”

Please include why you believe you would be a great fit for this position.
Lawrence & Bundy is committed to providing equal employment opportunity to all applicants and employees in full compliance with
all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation,
gender identity, national origin, genetic information, age, disability or any other status protected by applicable law.